How To Manage Business Finances

By on July 17, 2013

Managing your finances should be on top of your list when you are running a business. However, many business owners fail to manage their financial books because of lack of knowledge on how to do this the right way. Instead of hiring help, some owners rely on their own capability, thinking that this would suffice to make the business run smoothly. However, selling products and services are an act that is tied with financial matters. Products and services are exchanged for money and the money that goes into the business is used to finance the reproduction of products and for paying the expenses incurred in the entity. If you do not want to follow the footsteps of those who went bankrupt because of the failure to recognize the importance of managing finances, these tips will help you not do the same.

How To Manage Business Finances

Educate Yourself

It does not make sense to run a business if you are doing it in the dark. There are entrepreneurs who have gone before you and succeeded. If their business is successful, then this is an indication that their financial strategies are applicable. You can get your resources online, through magazines or if you know someone who is in the same line of business as you do, then do not hesitate to ask for advice. There are also courses that offer financial business mentoring. Do not think that since you have finished your studies in entrepreneurship or a business course that you have already gained all the insights when it comes to running your finances. Continued study about finances by any means will propel you to choose the right financial decisions.

Make Use of an Accounting Software

The manual computation may offer paper trails but this is not as effective as the use of a computer. Many different types of software could help you manage your inventory, gather information on what is selling and what is not, manage your financial books and the like. You can buy these individually, have an IT specialist design one according to your specifications. You can also opt to have this bundled in your communication service such as RingCentral business phone service and other provider’s services. This paperless platform of managing finances is easier to do and can be easily shared by different departments because you can just send the gathered data through the Internet.

Have a Financial Expert On Board

While you may be able to understand your own books, this will not be valid unless items are designated properly by an accountant or a bookkeeper. Have a financial expert help you sort out the items in your financial books. This is needed because you will need to present these to the government for proper declaration of taxes. This expert can also help you analyze your financial books so that this can be used for decision-making purposes. If some costs are being overly spent on trivial things, then you will know what needs to be done and this, in turn, will help you save on costs.

Make Use of Online Payments

Banking is now made available online. The same is true with business transactions. This can accelerate your payments so that if you need to pay for certain commodities such as office supplies, this can be paid in a matter of seconds. You can even trace transactions with your online banking statement. Delayed payments contribute to messy financial books. Remember that financial books follow a specific period. For example, you received the goods at the end of the period and you still have not paid for these, there will be a need to alter this later to record the payment, which can be confusing at times.

About MoniqueJones18

The author juggles being a wife to an engineer and a mother to a witty toddler. In her spare time, she involves herself in getting the word out about office phone systems. Find Monique on Google+.